As a growing company, there may come a time when changes are necessary, and that might include renaming the business. When it comes to changing business names in New Jersey, there are specific legal requirements that must be followed to ensure your new name is registered and recognizes properly. This article provides a step-by-step guide on how to change a business name in New Jersey.
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What You Need Before Changing Your Business Name in New Jersey
Before embarking on the process of changing your business name, there are a few key considerations to make. These include:
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- The impact of the name change on your customers, clients, and stakeholders.
- Rebranding efforts and associated costs.
- Address changes and documentation updates.
- Trademark and intellectual property search for legal requirements of name changes.
Steps in Changing a Business Name in New Jersey
Step One: Choose Your New Business Name
The first step in the process is choosing a new name for your business. It is essential to select a unique and easily recognizable name that is unlikely to be confused with an existing business. Ensure the proposed business name is not already registered with the state of New Jersey. You may check the availability of a business name by searching the New Jersey Business Entity Name search portal.
Step Two: Verify Trademarks
After selecting a viable business name, it is crucial to ensure that it is not infringing on trademarks owned by others. A trademark search is essential to flag any issues promptly. Failing to verify trademarks could expose the company to legal disputes, which you want to steer clear of.
Step Three: Update Your Articles of Incorporation or Organization
Once you have settled on a new business name, the New Jersey law requires an official change announcement via Articles of Amendment with the Division of Revenue and Enterprise Services. This document modifies the registrations for domestic stock and non-stock corporations as well as LLCs in New Jersey.
Fill the document (form C-103 dated July 2015), ensuring the following details are correctly specified:
- Identify your role within the company.
- Officially amend the business name.
- Detail the changed provision(s).
When complete, submit it online using the NJRB online filing system or via mail at PO Box 308, Trenton, NJ 08645-0308. Once validated and approved, the state organization will provide copies of the Amendment and the associated Name Consent form.
Step Four: Register Your Business Name with New Jersey
After the Division of Revenue approves the Articles of Amendment Name Change, you must register your new business name acssocaited with a registered agent and file the Trade Name Certificate (business certificate). A business is legally required to file a Trade Name Certificate with the county where the company or location exists or will exist.
The form may vary depending on the specific county you are registering in. When completing your paperwork, supply your original business registration, process fees, and payment. Each county may accept different payments methods, such as through bill.com. Once payment is processed, the members conduct a search process to determine select a suitable business name. Submission must be done through the relevant clerk/recorder’s office. Once approved, verification IT will appear as an addendum to the initial agreement on file with the state of New Jersey.
Annual Renewal Process
New Jersey requires you to file a Certificate of Renewal within two (2) months of the beginning of a trade name certificate's **anniversary month** which was applied at certificate registration. Trade Name Certificates are usually effective for 5 years from the date following approval date in general. The subsequent Certificate of Trade Renewal renews the certificate so it remains valid for another(s) succeeding number of years as specified by NJ State law.
The Bottom Line
Changing a business name in New Jersey is relatively straightforward, once you know the process involved. Selecting a suitable business name is important to avoid potential legal battles with others. Verify that you are on the right track by working with legal experts who can guide you through the process and ensure that all legal requirements are met. Founded information and adherence are enssential to ensuring the correctness of this delicate process-make it a habit! Refrain from rushing into this important corporate decision- ensure that quality decision-making for analyzing change in NJ state.
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